Question 1

Does the Hall have everything needed for an event?

Accepted Answer

The Hall has a 6 metre wide stage with plenty of electrical sockets should you wish to provide lighting and a sound system, fully licensed bar, commercial standard kitchen with dishwasher, seating for 150.

We also have hard standing parking for up to 50 cars, a large outdoor lawn, a playground, male, female and disabled toilets with baby changing facilities.
 
We supply tables and chairs when hiring the hall.

We have plenty of mugs for tea and coffee and cutlery.  We also have jugs for serving water/juice.

We have 50 child friendly plates and cups for children's parties.

You will need to supply your own glasses if you are providing your guests/attendees with drinks and you do not have the bar.  In addition to the applicable hire charge for your event (see the Hire the Hall tab for our charges),  we ask for a payment of £1 per adult if you are bringing alcohol onto the premises.

You will need to bring your own cooking equipment, such as saucepans, frying pans, baking trays, kitchen knives, cloths and tea towels.

Please ensure you factor in enough time at the end of your event to pack away the tables and chairs you have used in a safe and organised way.  Please also make sure all Village Hall kitchen equipment used is washed and returned to the cupboards in a clean dry condition.  We have a commercial dishwasher to help with this.  We would like the people following you to enjoy a clean and tidy hall as much as you did.

Question 2

Can we use the kitchen, what is the additional cost?

Accepted Answer

The kitchen is a part of the hire charge.  There is no additional cost.

Question 3

Are there on site toilets?

Accepted Answer

Yes, there are spacious male and female toilets inside the building that can be used when hiring the Hall.

We also have a disabled toilet with baby changing facilities.

Question 4

What are the dimensions of the hall?

Accepted Answer

Please see the CAD drawings for exact dimensions of the main hall and stage area. There are pillars in line with the bar from bottom to top on the drawing, see pictures in the gallery (https://www.failandvillagehall.org.uk/gallery-subpage)of the hall for more detail.

https://static.wixstatic.com/media/79f1db_8e4d12acbfae4902b1f3621564e469b1~mv2.jpg

https://static.wixstatic.com/media/79f1db_6c0d49d26d9e4c45bfae2020a796176f~mv2.jpg

Question 5

How many tables and chairs do you have?

Accepted Answer

We have:

150 chairs and 6 highchairs
13 large rectangular tables
16 round tables
11 small rectangular tables

Question 6

What are the dimensions of the tables?

Accepted Answer

The large rectangular tables are 6' X 2'3'' / 1.83 mtrs X 0.69 mtrs

The round tables are 5' in diameter / 1.52 mtrs

The small rectangular tables are 3' X 2'3'' / 0.91 mtrs X 0.69 mtrs

Question 7

Do you have a sound system?

Accepted Answer

We have a portable speaker / PA system that can be linked to a laptop or mobile phone.  There is an additional cost of £20 for the use of this.

Question 8

Can we put up decorations?

Accepted Answer

Yes, we want you to decorate the hall to your choice and enjoy your event.

We just ask that you do not damage the interior décor of the hall in any way and if you remove any of our decorations/notice boards they need to be restored appropriately ready for the next hirer.

The return of your deposit will be subject to you doing this.

We do supply fairy lights for your use at no extra charge.

Question 9

Can I have candles in the hall?

Accepted Answer

Yes, as long as they are in a high sided container so they cannot easily be knocked over.

Question 10

Do you have baby changing facilities?

Accepted Answer

Yes, we have a baby changing unit in the disabled toilet.

We also have 6 highchairs for you to use.

Question 11

Can we have bouncy castles in the hall?

Accepted Answer

Yes, we just ask you to check the height to avoid the heaters and lights.

We suggest a height limit of 3090 mm.

Question 12

Can we hire a band or disco?

Accepted Answer

Yes, we have an entertainment licence. As we are situated in a residential area we ask that the volume is turned down at 11pm and all music is turned off by midnight.

Question 13

What facilities does the kitchen have?

Accepted Answer

The kitchen is all electric. It has industrial equipment including a boiling water dispenser, dishwasher, double oven and hob, single oven, and hob two large, heated units and a microwave.

We have mugs, cups, saucers, and side plates adequate for 150 people.

We have several jugs for serving water and juice.

There are 50 plastic plates, beakers for children.

Please note you will need to bring your own cooking equipment (saucepans, oven trays knives) and dinner plates and cutlery.

Question 14

Can we bring in caterers?

Accepted Answer

Yes, we are happy for you to either cater for yourselves or use professional caters.

If your caters wish to view the hall prior to your event please call 07814178937 to arrange.

Question 15

Can we bring in our own drinks?

Accepted Answer

You can bring your own soft drinks onto the premises at no extra charge.

We do ask that if you bring alcohol onto the premises that you pay an additional £1 per head for guests over 18 years up to a maximum of £150.

Question 16

Do we need to clean the hall?

Accepted Answer

Yes, the hire charge includes time for you to set up and clear up. We ask you to clean and put away tables and chairs in the correct cupboards. Vacuum or sweep the hall, mop up any spillages. Clean the tops of the kitchen units. Wash, dry and put away any mugs, plates etc used. Bag any general rubbish put in it in the large green container by the vehicle entrance. Any recyclable waste can be put in the black container also by the vehicle entrance. Please ensure the toilets are flushed and left in an acceptable condition. There is equipment and resources in the cleaning cupboard to the left of the ladies’ toilets for your use. The return of your deposit is dependent on you leaving the hall in a clean and tidy condition for the next hirer.

Question 17

What do we do if the hall isn't clean on arrival?

Accepted Answer

If in the unlikely event the hall isn’t in an acceptable condition when you arrive, please take photographs, and call 07814178937. If there is no reply, please call any of the emergency numbers on the notice board. We are all volunteers, but we will get back to you as soon as possible.

Question 18

What do I do if there is an accident?

Accepted Answer

There is a first aid box in the kitchen next to the microwave. Please enter the details of any accident in the accident book  next to the first aid box.

Question 19

Do you have any table linen for hire?

Accepted Answer

We have 27 white circular table cloths which fit our round tables. We are happy to loan these free of charge providing they are returned undamaged and laundered within 7 days 
(sometimes less if another hirer wishes to use them). We will need to hold your deposit until they have been returned.

Question 20

Can I hire just the garden?

Accepted Answer

We have toilet facilities in the Hall building, which would be required if you are holding an event at the Village Hall.  It is not possible to just hire the garden as we recommend you have access to these facilities for your own convenience and that of your guests/attendees.

Question 21

Can we have a marquee in the garden?

Accepted Answer

Yes, you can erect temporary marquees, tents or sails.

We don't have our own marquee but you are welcome to bring your own.

If you need early access, please get in touch and we can organise this for you to put up / take down your marquee for an additional charge.

Question 22

Can we have a BBQ in the garden?

Accepted Answer

Yes, gas BBQs are allowed for your enjoyment. we just ask that you keep it away from the trees and hedges.

Question 23

Can we have fireworks and/or a bonfire?

Accepted Answer

Small family friendly fireworks are allowed.

We ask you to agree this at booking, as we need to inform local farmers and residents for animal safety.

We are sorry, bonfires are not allowed under any circumstances.

Question 24

Can our children use the play area?

Accepted Answer

Yes, the play area at the front of the hall is available to everyone.

Question 25

What is the capacity of the car park?

Accepted Answer

The hall has 38 parking bays including one disabled bay.

If additional parking is required, there is the option to park on the grassed area away from the children’s play area.

It is also possible to park in the lane outside the hall or across the road on Flax Bourton Road.

Question 26

Do you allow dogs in your hall or on the grassed area outside?

Accepted Answer

We allow dogs outside on the grassed area at the front of the hall next to the play area. As this area is also used by the public and other hirers we ask you to clean up after them.

Please put poo bags in the litter bin next to the play area.

Remember to keep a watchful eye on your dog as we are next to a busy road and our grounds have wildflowers and mushrooms that could be dangerous if ingested.

All dogs taken into the hall must be kept on leads and any accidents must be cleaned up immediately and disinfected.

Question 27

Is there power access outside of the hall?

Accepted Answer

Not as such, you will need to run a cable into the hall kitchen or through the doors to the rear garden. Sockets are just inside of both locations.

Question 28

Is there access to water outside of the hall?

Accepted Answer

There is an outside tap on the side of the hall opposite the outdoor storage building.

Question 29

What facilities does the kitchen have?

Accepted Answer

The kitchen is all electric. It has industrial equipment including a boiling water dispenser, dishwasher, double oven and hob, single oven, and hob two large, heated units and a microwave.

We have mugs, cups, saucers, and side plates adequate for 150 people.

We have jugs for serving water and juice.

There are also 50 plastic plates, beakers for children. Please note you will need to bring your own cooking equipment (saucepans, oven trays knives) and dinner plates and cutlery.

Question 30

How many people can the Hall hold?

Accepted Answer

We can accommodate 150 including children.

The Hall can accommodate 150, seated in rows, when the stage is being used, and 150 if you are booking for a wedding, garden party or any other party that requires seating.

Question 31

Is the hall wheelchair friendly?

Accepted Answer

Yes, the hall has step free access, with doors wide enough for wheelchairs and walking frames.  There is also a disabled toilet.

Question 32

How much is it to hire the Hall, and is there a deposit?

Accepted Answer

For our current Hall charges, please go to Hiring the Hall  (https://www.failandvillagehall.org.uk/hiring-the-hall-subpage)

A deposit of £100 will be charged for children's parties.

A deposit of £150 will be charged for adult parties.

A deposit of £250 will be charged for weddings.

All deposits are fully refundable providing you leave the Hall in a clean, organised and tidy condition and there have been no breakages or damage caused at your event.

Hirers' are liable for the cost of repair of any damage (accidental and malicious) to the Village Hall premises, contents and area of land surrounding the Hall.

Question 33

How can I see when the Hall is available for hire?

Accepted Answer

Please go to Hiring the Hall (https://www.failandvillagehall.org.uk/hiring-the-hall-subpage)for our interactive calendar to see what is on, and when the hall is available for hire.

You can book the hall for half days, evenings or by the day depending on availability.

The morning, afternoon and evening slots are time specific and these times cannot be changed. Please see the Hiring the Hall f(https://www.failandvillagehall.org.uk/hiring-the-hall-subpage)or a summary of the time slots available.

Question 34

Can I book for a whole weekend?

Accepted Answer

Yes you can!  Please go to Hiring the Hall t(https://www.failandvillagehall.org.uk/hiring-the-hall-subpage)o check our availability.

Question 35

Can I hire the Hall for a wedding?

Accepted Answer

Yes, we would love to help you with your special day.

Please check our availability using our Hiring the Hall s(https://www.failandvillagehall.org.uk/hiring-the-hall-subpage)ection.

You may also find our gallery (https://www.failandvillagehall.org.uk/gallery-subpage)of wedding photos useful, as they show how the Hall has been beautifully decorated for weddings in the past.

Question 36

Can I hire the hall for shorter periods?

Accepted Answer

We have set hire sessions:

9.00 - 13.00
13.30 - 17.30
18.00 - 23.00

If you wish to hire the hall on a regular basis on a weekday for your club or society we would be happy to discuss more flexible timings.  Please call 07814 178 937

Question 37

Can we hire a band or disco?

Accepted Answer

Yes, we have an entertainment licence.  As we are situated in a residential area we ask that the volume is turned down at 23.00 and all music is turned off by midnight.

Question 38

What does the deposit cover?

Accepted Answer

The deposit secures your booking and is then used as insurance against any damage, or the hall not being left clean and tidy.

We ask for the balance of your invoice to be paid a minimum of 8 weeks before your event.

Question 39

Where do we collect the keys?

Accepted Answer

We have an external key safe for our outer door and a timed digital lock on the internal door.

You will receive an email with the pass codes and agreed timing at the end of the month prior to your booking.

Please note you cannot access the hall prior to your booking start time, and you must depart on time.

Question 40

Is the hall and land solely for our use when we hire it?

Accepted Answer

When you hire the hall the internal facilities and rear garden and picnic tables are solely for your use.

The front garden and children’s’ play area is open to the public and local residents.

We do inform residents of large events e.g Weddings and ask them not to use the car park.

Question 41

Can I bring my club or society to Failand Village Hall?

Accepted Answer

Of course! We are always ready to welcome local clubs and societies to Failand.

In line with our purpose as a Charity, we provide a discount on weekday Hall Hire fees for any local non-profit making clubs and societies that are open to the whole of the Failand community.  From Mondays to Fridays, instead of the normal set fee, we charge £2.50 per attendee.  There is no minimum fee, and the maximum payment would be the standard fee. This does not apply to the refundable deposit which will be needed in full.  Standing deposits can be agreed for regular bookings.

Please see  Hiring the Hall (https://www.failandvillagehall.org.uk/hiring-the-hall-subpage)to access the calendar to identify what regular time slots are available for your club/society.

Please then contact us with more information using the 'Contact Us' form at the bottom of the page, and we will see how we can help.

Frequently asked questions